Position Title: Program Coordinator

Reports To: Director, Scholarships for Education Choice

Classification: Full-Time, Non-Exempt

Location: Indianapolis, IN (Sagamore Headquarters Office)

Job Functions: The Program Coordinator is required to perform a range of duties, including;

Program Support:

• Support effective information management by entering and maintaining data in Salesforce, Dropbox and other knowledge management systems

• Assist program directors by participating in the implementation and documentation of program policies and procedures, helping to ensure compliance with state and federal program requirements.

• Assist in billing and invoicing systems for the J1 program, using Salesforce, PayPal and/or other tools to track and facilitate accurate and timely payments to the program

• Work with the CFO and Chief of Staff to ensure financial records are accurate and that gifts are properly deposited, acknowledged and receipted

• Effectively work as part of teams that largely work remotely. Use effective written and oral communication and technology solutions to assure clear understanding of tasks and priorities and to humbly and confidently identify and resolve issues as they arise

Communications Support

• Create and update print and online materials designed to educate and market to stakeholders in Sagamore’s Scholarships for Education Choice and J1 programs

• Help maintain websites and client portals for these programs as well as organize and maintain communication records (photos, audio, publications, etc.)

• Plan and execute virtual and in-person events, including development of promotional material, maintenance of registration lists, and oversight of production

General Administration

• Open and distribute mail, create bank deposits, and prepare donor receipt letters
• Serve as the primary contact for facilities management, including the purchase of supplies

Job Qualifications and Requirements:

• Minimum of bachelor’s degree and 1-3 years of work, internship, or volunteer experience in a related field
• Good communication, administrative, and organizational skills
• Proficiency in the use of computer programs such as MS Office and Dropbox
• Experience with the following preferred: WordPress, MailChimp, Salesforce, Form Assembly, Zoom and Adobe Creative Suite
• Ability to work some evenings, as necessary
• Self-starter with an ability to prioritize tasks and implement solutions

Compensation and Benefits: Sagamore Institute offers a competitive compensation and benefits package including base salary, 401k, health, life, dental and disability insurance benefits.